TIP: Outlook also provides an archiving service that lets you move messages older than a custom, specified time to another folder. If you’ve got old sent messages you no longer need for reference, delete them to free up room. Your sent folder is a copy of every message you’ve ever sent. Microsoft recommends keeping under 5,000 messages. This feature can reduce your inbox messages by 35% quickly and efficiently without deleting anything you might need. When you hit the “Clean Up” button, messages that are already contained within one of the replies are deleted, thus reducing redundant messages. A “Conversation” in Outlook is essentially an email thread starting from the first email sent out down to the last reply.

The Clean Up command is a quick and effortless way to reduce redundant emails. However, even just 1 GB of email content is considerably large, so you may notice a slower inbox far before you reach 8 GB. Microsoft does not recommend going beyond 8 GB in total size, as this will greatly deplete performance and slow your inbox down. The resulting window that is displayed will tell the Size (without subfolders) and the Total Size (including subfolders) of your mailbox. Open Mailbox Cleanup by going to File » Section Info » Button Cleanup Tools » Mailbox Cleanup, then click View Mailbox Size. Is your inbox looking a little too cluttered? We have organized 6 helpful tips for you to utilize in cleaning up Outlook 2016 to make for a more enjoyable user experience. With these tips, reducing clutter from your inbox will free up space have Outlook running far more efficiently.Ĭheck the total size of your mailbox to get an idea of how “dirty” or “clean” the way you organize emails is.

Junk folder in outlook 2016